Wiki source code of Graduating Seniors - Retain Google Content

Last modified by Christine Sklareski on 2025/07/07 14:23

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3.4	5	= Graduating seniors have until November AFTER graduation to copy Google content to a personal Google account: =
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	8	For access to your EASD Google Drive files and emails:
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	10	* After you graduate
	11	* Switch school districts
	12	* To backup your files
	13
	14	{{warning}}
5.1	15	AFTER GRADUATION: SENIORS HAVE UNTIL NOVEMBER TO TRANSFER FILES TO A PERSONAL ACCOUNT.
1.1	16	{{/warning}}
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	25	{{box title="Contents"}}
	26	{{toc/}}
	27	{{/box}}
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1.13	29	[[image:googledrive.png\|\|alt="Google Drive icon" height="226" width="240"]]
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1.2	39	= Prior to the Transfer =
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1.2	42	In order to save your work from Google Drive and Gmail, you will first need a personal Google account.
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1.8	44	~1. If you do not already have a PERSONAL Google account, create one at [[Google's new account page>>https://accounts.google.com/lifecycle/steps/signup/name?continue=https://accounts.google.com/&ddm=1&dsh=S186710423:1741206420578802&flowEntry=SignUp&flowName=GlifWebSignIn&followup=https://accounts.google.com/&ifkv=ASSHykqX_jWyl0UJ3nshqlqR66ZjtsMX7Es2dwV2KxO2EdOpuXuPFUiLi75KcyZYuxee6QlqwMEbyQ&TL=ADgdZ7SKgHExg7lbZFR1Bey3xEi0F6BcMQzlnNhfSm_1einZv9rKbQxTG0V1DQpx\|\|rel="noopener noreferrer" target="_blank"]].
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1.11	46	2. To create an account: enter your name, birthdate, select your email account, and set up 2 Step Verification for account security.
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1.12	48	{{warning}}
	49	It's important that after creating the new account, be sure to log out of it and log back into your DISTRICT Google account
	50	{{/warning}}
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1.13	59	[[Figure 1. Create a free Gmail account to transfer your district content.>>image:Gmail_icon_(2020).svg.png\|\|alt="Gmail logo" height="197" width="239"]]
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1.2	70	= Accessing Google Takeout =
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1.13	73	When logged into your district Google account:
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	75	* Click your Profile Image
	76	* Manage your Google Account
	77	* Transfer your content
	78	* Start Transfer
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1.11	85	[[Figure 2. Google profile greeting where you can select to manage your Google account.>>image:GoogleAcct.png\|\|alt="Google profile greeting where you can select to manage your Google account." data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="192" width="376"]]
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	96	= Begin the Transfer Process =
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1.14	99	* Enter the personal Google email address where you want to copy your content
1.5	100	* Click Send Code
1.3	101	* The code will be sent to your personal Gmail account.
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1.17	108	[[Figure 3. Google Takeout screen where you enter your new personal email address and enter the security code to transfer files to it.>>image:Transfer content.png\|\|alt="Transfer content from Gmail screen" data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="463" width="438"]]
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1.4	119	= Begin the Transfer Process =
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1.4	122	* Log in to your personal Gmail account:
	123	** Open the confirmation email
	124	Click Get code**
	125	** A new tab will open with the code
	126	** Make note of OR copy the code
	127
	128	* Go back to your school district account:
1.5	129	On the Transfer your content** page, enter the code where requested
1.4	130	Click Verify** to proceed
1.15	131	* Select the content that you would like to transfer: set the toggle switches to ON (blue) position for Drive and/or Gmail.
	132	* Click Start Transfer.
1.5	133
	134	{{warning}}
	135	PLEASE NOTE: CODES ARE ONLY GOOD FOR 24 HOURS.
	136	{{/warning}}
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1.17	145	[[Figure 4. Menu of content to transfer: Gmail or Google Drive.>>image:Select_content2 copy.png\|\|alt="Menu of content to transfer: Google Drive and/or Email" data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="144" width="420"]]
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1.6	156	= Confirm the Transfer =
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	160	* Check your personal email for confirmation that the transfer has begun.
	161	* The transfer could take up to a week. You will receive a confirmation email in the receiving email account when the transfer has completed.
	162	* Check your personal Google account for a Drive folder and Gmail folder containing your school content.
	163
	164	{{info}}
1.7	165	[[View Google Takeout Instructions on Google's Help Pages.>>https://support.google.com/accounts/answer/6386856/\|\|rel="noopener noreferrer" target="_blank"]]
1.6	166	{{/info}}
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1.17	176	[[Figure 5. District content arrives in the personal account after transferring through Takeout. >>image:transfered_content.png\|\|alt="Gmail and Google Drive showing district content arriving in personal account." data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="367" width="378"]]
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1.19	187	= Before graduating, transfer your Google content to a Personal account. =
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1.7	189	{{warning}}
3.3	190	You will need to transfer your district files and emails to a personal Google account PRIOR TO NOVEMBER OF YOUR GRADUATING YEAR, after which graduated seniors’ accounts will be deactivated and could result in loss of content.
1.7	191	{{/warning}}
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1.12	193	If you have any questions transferring your content or have questions about the process, contact Technology Services through [[IncidentIQ>>http://support.etownschools.org\|\|rel="noopener noreferrer" target="_blank"]].
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