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Version 1.19 by Christine Sklareski on 2025/03/05 16:45
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5 = Before June 30, graduating seniors should copy their Google content to a personal Google account: =
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8 For access to your EASD Google Drive files and emails:
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10 * After you graduate
11 * Switch school districts
12 * To backup your files
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14 {{warning}}
15 TRANSFER FILES PRIOR TO JUNE 30 OF YOUR GRADUATING YEAR
16 {{/warning}}
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25 {{box title="**Contents**"}}
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29 [[image:googledrive.png||alt="Google Drive icon" height="226" width="240"]]
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39 = Prior to the Transfer =
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42 In order to save your work from Google Drive and Gmail, you will first need a personal Google account.
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44 ~1. If you do not already have a PERSONAL Google account, create one at [[**Google's new account pag**e>>https://accounts.google.com/lifecycle/steps/signup/name?continue=https://accounts.google.com/&ddm=1&dsh=S186710423:1741206420578802&flowEntry=SignUp&flowName=GlifWebSignIn&followup=https://accounts.google.com/&ifkv=ASSHykqX_jWyl0UJ3nshqlqR66ZjtsMX7Es2dwV2KxO2EdOpuXuPFUiLi75KcyZYuxee6QlqwMEbyQ&TL=ADgdZ7SKgHExg7lbZFR1Bey3xEi0F6BcMQzlnNhfSm_1einZv9rKbQxTG0V1DQpx||rel="noopener noreferrer" target="_blank"]].
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46 2. To create an account: enter your name, birthdate, select your email account, and set up 2 Step Verification for account security.
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48 {{warning}}
49 It's important that after creating the new account, be sure to log out of it and log back into your DISTRICT Google account
50 {{/warning}}
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59 [[Figure 1. Create a free Gmail account to transfer your district content.>>image:Gmail_icon_(2020).svg.png||alt="Gmail logo" height="197" width="239"]]
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70 = Accessing Google Takeout =
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73 When logged into your district Google account:
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75 * Click your Profile Image
76 * Manage your Google Account
77 * Transfer your content
78 * Start Transfer
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85 [[Figure 2. Google profile greeting where you can select to manage your Google account.>>image:GoogleAcct.png||alt="Google profile greeting where you can select to manage your Google account." data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="192" width="376"]]
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96 = Begin the Transfer Process =
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99 * Enter the personal Google email address where you want to copy your content
100 * Click **Send Code**
101 * The code will be sent to your personal Gmail account.
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108 [[Figure 3. Google Takeout screen where you enter your new personal email address and enter the security code to transfer files to it.>>image:Transfer content.png||alt="Transfer content from Gmail screen" data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="463" width="438"]]
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119 = Begin the Transfer Process =
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122 * **Log in to your personal Gmail account**:
123 ** Open the confirmation email
124 ** Click **Get code**
125 ** A new tab will open with the code
126 ** Make note of OR copy the code
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128 * **Go back to your school district account:**
129 ** On the **Transfer your content** page, enter the code where requested
130 ** Click **Verify** to proceed
131 * Select the content that you would like to transfer: set the toggle switches to ON (blue) position for Drive and/or Gmail.
132 * Click **Start Transfer.**
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134 {{warning}}
135 PLEASE NOTE: CODES ARE ONLY GOOD FOR 24 HOURS.
136 {{/warning}}
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145 [[Figure 4. Menu of content to transfer: Gmail or Google Drive.>>image:Select_content2 copy.png||alt="Menu of content to transfer: Google Drive and/or Email" data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="144" width="420"]]
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156 = Confirm the Transfer =
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160 * Check your personal email for confirmation that the transfer has begun.
161 * The transfer could take up to a week. You will receive a confirmation email in the receiving email account when the transfer has completed.
162 * Check your personal Google account for a Drive folder and Gmail folder containing your school content.
163
164 {{info}}
165 [[View Google Takeout Instructions on Google's Help Pages.>>https://support.google.com/accounts/answer/6386856/||rel="noopener noreferrer" target="_blank"]]
166 {{/info}}
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176 [[Figure 5. District content arrives in the personal account after transferring through Takeout. >>image:transfered_content.png||alt="Gmail and Google Drive showing district content arriving in personal account." data-xwiki-image-style-alignment="end" data-xwiki-image-style-border="true" height="367" width="378"]]
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187 = Before graduating, transfer your Google content to a Personal account. =
188
189 {{warning}}
190 You will need to transfer your district files and emails to a personal Google account PRIOR TO JUNE 30 OF YOUR GRADUATING YEAR, after which graduated seniors’ accounts will be deactivated and could result in loss of content.
191 {{/warning}}
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193 If you have any questions transferring your content or have questions about the process, contact Technology Services through [[IncidentIQ>>http://support.etownschools.org||rel="noopener noreferrer" target="_blank"]].
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200 [[Figure>>image:U_P_Screen.png||alt="Software Update screen prompting a password" data-xwiki-image-style-alignment="end" height="257" width="310"]]
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